STONY LAKE YACHT CLUB Minutes of Special Meeting Saturday August 2, 2014
/STONY LAKE YACHT CLUB
Minutes of Special Meeting
Saturday August 2, 2014
Juniper Island, Stony Lake
1. CALL TO ORDER AND WELCOME: John Heine
Meeting called to order.
2. PURPOSE OF MEETING: John Heine
As outlined in the Notice of Meeting the purpose of the meeting is to discuss state
of deterioration of SLYC building and docks and courses of action.
John stated that there were significant short and long term needs for
infrastructure upkeep.
As well, the ASLC is facing significant issues regarding the store.
An engineering assessment has been completed for both the store and the Yacht
Club buildings and included 2 pages of recommendations. The Study stated that
the Yacht Club building was safe for use this year and next year, however, for the
store there were more significant issues. Discussions over this past winter
between our Board and the ASLC Board have led to both Boards approving the
concept of a joint fundraising campaign.
In the spring of 2014 the Yacht Club docks were damaged, thanks to Scott
Wootton and Jeff Somerville and their efforts this spring the docks are presently
usable but they are not in good repair from a long term standpoint.
Scott spoke to the current state of the docks and building. Scott stated that the
building has a few foundation issues and issues with rafters and structure which
were addressed in the engineer’s report. Grant Shewen has put in a quote of
For background information, our understanding is that to rebuild the store is in
the range of $350,000 to $400,000, the ASLC is deliberating on its course of action.
Today a quote was received from R&J Machine $280,000 to $330,000 for dock
As such, the combined needs of ASLC and SLYC may be approximately
John summarized available funds as SLYC $50,000, ASLC $50,000, then a
combination of the fundraising campaign and Heritage Foundation for the rest.
Tax receipting is somewhat complicated with Heritage Foundation likely able to
receipt for the Yacht Club Building and parts of the store, with Sail Canada able
to receipt for docks to be used in the junior sailing program, for other docks there
is some further clarification required.
John Heine stated that the store has to get done and that leads to the question as to
whether SLYC wait a couple of years or enters into a joint campaign.
Don Walter asked what the approximate fundraising ask would be for the SLYC
portion to go ahead now.
John stated the goal would be $300,000. Further, John stated that the building
repairs should be sufficient for the long term.
John anticipates the Fundraising Committee would comprise approximately six
Trillium funding will also be considered.
A discussion followed regarding the Store, Cindy Sibold and David Hahn were
present representing ASLC and stated that feedback received indicated a desire to
maintain the outside appearance of any rebuilding.
Bill Biggar queried what the timeline would be for the Store.
Cindy responded that for the July 2015 AGM of ASLC design to be available
with construction starting in September 2015 and occupancy in June 2016
John Heine stated that SLYC timeline was to obtain approval for joint fundraising
in August, 2014, with the Fundraising Committee meeting over the winter to
establish strategy with fundraising over the summer of 2015.
ASLC has approved $25,000 for design and engineering.
John Heine, Jeff Somerville and Scott Wootton then discussed the state of the
docks and the need for 45 boats and 100 sailors to be accommodated.
Don Walter agreed with a statement made by John Heine that barring natural
disaster this ask will provide for at least 10 years of service.
Brian Sackville suggested that attention should be paid to windows and doors in
the Yacht Club building when this work was being done.
Discussion followed regarding members voting at this meeting regarding the
proposal to go forward with a joint fundraising campaign for the aforementioned
requirements. It was concluded that members present be polled for their opinion
on a proposal, but that a formal vote be deferred to the AGM at the end of the
Don Walter made a motion that a recommendation from this meeting regarding
joint fundraising with the ASLC and the Heritage Foundation regarding the docks
and Yacht Club building be presented at the Annual General Meeting of SLYC
and that tax receipting possibilities with the Heritage Foundation and Sail Canada
Rob Welsh seconded the motion.
28 members present voted in favour of the motion, there were none opposed.
The meeting adjourned.
