Stony Lake Yacht Club is strongly committed to protecting the privacy of its members, prospective members, its athletes, others who participate in our programs or use our facilities, our employees or prospective employees, those whose data we process or host and our website visitors.
Stony Lake Yacht Club (“SLYC”) collects personal information about the people who:
(a) participate in our programs;
(b) use our website;
(c) interact with us on social media;
(d) are our employees or prospective employees,
(e) are our members, volunteers, or on our Board of Directors;
(f) use the SLYC wifi; and, (g) about those who use, or are proximate to, our facilities.
“Personal Information” includes (without limitation) personally identified or identifying information about or related to:
(a) your name, email address, telephone number, street address or other contact or identifying information, such as identifiers of electronic devices you use; (b) how you use our website; (c) information you provide in registering as a member or for our programs; (d) information from surveillance cameras that record use of our docks, decks, and surrounding grounds; (e) information about your participation in our programs, for examples notes by our instructors on your activities (or those of your child or children) in our sailing instructional programs; and, (f) surveys you complete about our programs or emails or other communications we have with you.
We do not sell your Personal Information. We may use it to:
(a) communicate with you; (b) provide you with information about our programs and activities; (c) carry out SLYC programs that you are involved with; (d) manage the business and operations of SLYC; (e) improve or change our programs or operations; (f) evaluate your suitability for working with us (Personal Information from prospective, current or past employees); (g) comply with any applicable laws, or Court orders, or requests of associations we belong to such as Sail Canada, Ontario Sailing Association or Ontario Tennis Association.
Surveillance Cameras. One night during the summer of 2018, vandals dumped a number of our sailboats into the lake, along with canoes from the ASLC. Such irresponsible and criminal actions could have caused significant harm to other boats and boaters on the lake, as well as potentially causing significant damage to SLYC property. As a result, the Board of SLYC determined it was necessary to install surveillance cameras.
The data from our surveillance cameras is:
(a) stored in encrypted format; (b) password protected; (c) deleted after a reasonable period of time (where we are investigating an incident, we may keep particular footage for a longer period of time); (d) used to investigate vandalism, possible criminal activity, non-compliance with club policies, accidents or other safety issues; and, (e) is only accessible to those with a “need to know”.
Cookies and Other Tracking Technologies
We use IP addresses and other identifying information to analyze trends in the usage of systems and software, administer the SLYC website, track visitors' movements on the site, and gather broad demographic information for aggregate use.
Use of Third Party Processors and Storage
In order to provide our services to you, we may use third party storage and data processors, including those to enable our communication with you. Some of the third parties are located outside of Canada. The information that is stored with such parties may be subject to disclosure under the laws of the jurisdiction in which they are stored, including disclosure without any notice to you or SLYC.
Links and intermediaries
The SLYC.ca website contains links to other sites. Please be aware that SLYC is not responsible for the privacy practices of these sites. We encourage our website visitors to read the privacy statements of each and every website that collects personally identifiable information. The statement you are reading now applies solely to information collected by this website. However, intermediaries such as internet service providers may make a record of your visit and log information to assist them in operating their businesses. In addition, in the unlikely event of an investigation, a law enforcement agency or other government agency may exercise its legal right to inspect logs of internet service providers.
In the event that we become aware of unauthorized use, access, disclosure, copying or access to your Personal Information we will promptly notify you in writing, at your contact information last known to us.
Contacting us. You may contact us to:
- Learn about what personal information we have collected about you; or,
- Request that we correct any personal information we have about you.
Note that where such requests require extensive research or data processing on our part, the response to such requests may be delayed.
Compliance with Applicable Law
We will comply at all times with applicable law, including without limitation, such as the Personal Information Protection and Electronic Documents Act, and any other applicable Canadian privacy laws.
Our Commitment to Security
We have put in place electronic and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and ensure that we correctly use the information we collect. SLYC applies security safeguards appropriate to the sensitivity of the information, such as retaining information on secure devices and making personal information accessible only to authorized employees on a need-to-know basis.
Storage of Information
In order to provide prompt and effective services, personal information you share with us is stored on our computing devices, or hosted by third parties.
Revised Draft Approved by the Board: 10 July 2019