SLYC 2019 Summer Jobs

If you’re interested in a summer job with SLYC, this is where you’ll find all the information you need to get started on your application.

Below, you’ll find the job postings and job descriptions for the following positions:

  • Junior Tennis Pro - Application deadline: February 28, 2019

  • Junior Sailing Head Instructor - Application deadline: February 15, 2019

  • Operations Administrator - Application deadline: February 21, 2019

  • Weekend Race Head Starter - Application deadline: April 15, 2019

  • Weekend Race Assistant Starter - Application deadline: April 15, 2019

Job Title: Junior Tennis Pro

The Stony Lake Tennis Club is accepting applications for the position of Junior Tennis Pro for the 2019 tennis season (July and August).

The Junior Tennis Pro will work in conjunction with the Head Tennis Pro and Assistant Head Pro, along with the SLYC Tennis Director, to provide on court instruction to players of all skill levels. The Junior Tennis Pro is responsible for the youngest players and their overall safety and enjoyment, along with assisting the Head Pro in adult clinics when necessary. 

Ideal candidates should possess the following qualifications:      

   •      Entry level tennis instructor- OTA Level 1 certificate minimum

   •      Current First Aid & CPR certification is beneficial

Requirements:

   •      Must be punctual, reliable and organized with good communication  and telephone skills

   •      Enjoy working with players of all ages (4 – adult) coaching group lessons

   •      Overall leadership of each group, adults and/or kids

   •      Assist in development of program plans for each day including coaching goals

   •      Be able to communicate with parents effectively

   •      Friendly and energetic with an ability to engage people

   •      Must be able to motivate and encourage students

   •      Be available for special events

Compensation/Salary

   •      Based on experience and qualifications

Please submit all resumes, with references, to carriescace@rogers.com by February 28, 2019.

Only those selected for an interview will be contacted.

 


SLYC 2019 Junior Sailing Head Instructor Job Posting

Stony Lake Yacht Club is now accepting summer job applications for Junior Sailing Head Instructor.

If you possess keen leadership skills along with a strong sailing background, you enjoy teaching others, and you are interested in leading the SLYC Junior Sailing program for 2019 as Head Instructor we would like to hear from you.   

The program will run from July 1 until August 23, 2019. Applicants must have advanced instructor qualifications.  

Responsibilities include:

·        Working with the Executive Officer of Operations in overseeing the day to day operations of a large junior sailing program with enrollment of approximately 110 students per week in peak weeks

·        Assisting the Junior Sailing Director with a variety of tasks in advance of the season

·        Managing the spring set up in late June and season end tear-down

·        Managing a large staff of 16 to 18 instructors

·        Ensuring CANSail curriculum delivery is geared to our seasonal operation.

·        Overseeing the maintenance and repair of the clubs 50+ sailboats and the club coach boat

A full job description may be viewed below this posting.

Please send your resume detailing your sailing/teaching qualifications and achievements, as well as a cover letter and reference letters to Owen David, Director of Junior Sailing at juniorsailingdirector@gmail.com by February 15, 2019.  Please indicate SLYC Head Instructor Application in the subject line. In your covering letter indicate why you feel you would be a good leader for the program and a short overview of your approach and ideas for creating the best possible experience for our students and instructors.  Telephone interviews will be held shortly after the application deadline.

Owen David

Junior Sailing Director

Junior Sailing Program

Head Instructor Job Description (20190130)

The Head Instructor is responsible to and will report to the Junior Sailing Director.

The basic responsibilities will be those listed with “instructor” and will also include the following:

Facilities

1.               It is the Head Instructors responsibility to ensure that the club house and surrounding grounds, including the docks, are kept orderly, clean, safe and in good repair.  Minor repairs may be performed by the Head Instructor and staff.  The Director must be notified of any major repairs which may be necessary.  Removal of garbage, security and repairs must be monitored at all times.  1 week prior to the start of the season the head instructor will be expected to make all purchase, inventory, communications to various players/directors etc to ensure that all is in order for the start of the year

 

Boats and Equipment 

  1. Inventory, repairs and maintenance of all sailboats and crash boats is the responsibility of all instructors with the assistance, direction and coordination of the Head Instructor.  A pre and post-season inventory of all parts and equipment (sailboats, coach boats, tools, spare parts and teaching aids) will be drawn up by the Head Instructor and be made available to the Director. At season end oversee the boat survey and storage, compiling part and repair requirements

  2. The Head Instructor will ensure that daily maintenance is performed as necessary

 

Staff and Program

 

1.               The Head Instructor has overall responsibility for the sailing program and will coordinate with the instructors all course curriculum, class lists, student testing and certification procedures, maximizing time on the water.

2.               The Head Instructor will identify those returning students who were close to attaining the next CANSail level during their last season in order to ensure that these students are moved through the CANSail curriculum at the appropriate pace, should they demonstrate the required skills

3.                The Head Instructor will assist in the interview and hiring process. Expect a minimum 25 hours will be spent coordinating, interviewing and following up with Directors of The Board. All Instructors are to report to the Head Instructor. The Head Racing Coach will coordinate racing activities with the Head Instructor.

4.               The Head Instructor will be responsible for the evaluation record for all sailing students. The Head Instructor is to ensure that all instructors are performing regular bi weekly and program exit Checklick updates for all students, Checklick reports are to be recorded and tracked.  

5.               The Head Instructor will conduct and maintain an evaluation of each instructor.

6.               The Head Instructor will be responsible for organization of entertainment, banquets, and trips which involve sailors.  Off-lake racing trips will be coordinated with the Racing Coach, Parent Volunteers, and the Director.

7.               The Head Instructor is responsible for all inventory and sales of sailing related items.

8.               The Head Instructor will be responsible of development and teaching assignments related to private lessons.

9.               The Head Instructor will be expected to be an active participant in the teaching of junior sailors.

10.            It is to be expected that the Head Instructor will actively participate in races during the season. 

Safety

1.               The Head Instructor must ensure that adequate safety procedures have been set up and that all staff and students are trained in these procedures in preparation for any emergency.  Swimming tests are mandatory for all students.  The Head Instructor is responsible for ensuring that safety standards are maintained at all times and that all instructor certifications are up to date and valid.

2.                The Head Instructor will ensure that communications and safety equipment is functioning and in place whether at the club or on instructor boats 

Code of conduct

1.               The Head instructor will abide by the code of conduct as set out in Sail Canada and Sail Ontario licensing criteria and the SLYC’s policies.

2.               The Head instructor will inform the Director of Junior Sailing of any violations of the code of conduct by the staff of instructors in a timely manner.

Budget

1.               The Head Instructor will have responsibility for and control of a petty cash fund for daily expenses.  Any expenses greater than $150 must be approved by the Director.

Club Opening and Closing

1.      The Head Instructor is responsible for coordinating and supervising the program set-up in the spring and shut-down for the winter. This will include replacement of equipment and arranging repairs for the next season where possible. This includes safe storage of the boats to and from the Yacht club and Pavilion and pagoda as per protocol. 

Reporting

1.               The Head instructor will liase with Junior Sailing Director beginning in Fall prior to season ahead and through winter to hire staff and help coordinate information for budget setting purposes and staffing needs for upcoming year

2.               The Head Instructor will meet weekly with the Director of Junior Sailing for enrolment and program update and for general information.

3.               The Head Instructor will communicate weekly with the Director of registration, an attendance summary to compare to the enrolment list.

4.               The Head Instructor will submit a final report to the Director which will include student enrolment, student sailing levels and awards, instructor evaluations and recommendations.

5.               The Head Instructor will be available to present to the members at the AGM a brief report about the season as well as hand out awards presented to the junior sailing members.

6.               Ensure that all “accidents” and “incidents” are reported the same day to the Director of Junior Sailing, and that written reports are properly prepared, signed and communicated

7.               Communications-

A-    The Head Instructor will ensure that all complaints are Documented and Managed appropriately, including reporting to the Director of the Junior Sailing.

B- Ensures that Instructors communicate progress weekly to students including improvement needed

C- Ensures that Instructors present Sail Canada appropriate certificate to students that pass their level Program, and in writing the reasons why the student did not pass.

 

Signed:______________________________________





SLYC Operations Administrator
Job Description

Are you looking for position this summer where you can contribute to SLYC and gain very valuable business experience and work on Juniper Island?   The operations administrator will work from the Tennis Hut and the Yacht Club and will be responsible for managing the billing, attendance, reporting and other operational aspects of running SLYC all summer. You will also ensure that people participating in our programs have signed all required forms and waivers.  Your responsibilities will involve updating all membership information and ensuring complete membership profiles.   You will be responsible for taking attendance for tennis throughout the week and reconciling clinic/class attendance with billings.  The job involves assisting members with registration, billing and other aspects of membership, program usage. You will also work with the instructors in the sailing and tennis programs providing class rosters.  You will be producing revenue reports for the various program directors weekly through the summer.  There will also be collaboration with the social director to assist in coordinating events through the summer.  As well, you will be updating the operations manual with changes and further detail relating to Mindbody software.  

This position reports to the Executive Officer of Operations, Director of Membership and ultimately to the SLYC Board. 

The position begins June 3 with training and 15-20 hours per week through June.  The hours are Monday – Friday 8:30 am – 5:30 pm July 1 to August 30 2019 with a 1 hour unpaid lunch each day.

The rate of pay is depending upon experience.

Requirements:

1.       Strong interest in learning how to run a business and business operations

2.       Excellent verbal and written communication skills

3.       You value having a process for how things are done

4.       Computer savvy, experience with excel preferable

5.       Love to learn

6.       Good at problem-solving

7.       Willing to escalate problems and follow processes

8.       Excellent interpersonal skills with members from 4 years old to 90 years old

9.       You must be eligible to work in Canada and to work with children

10.   Excellent social and interpersonal skills: diplomatic and friendly, yet persistent

 Please submit your resume or bio or Linked In profile and a brief statement of why this position interests you to slycinfo@gmail.com

Please apply by Feb 21, 2019.  We will contact those applicants we wish to interview. After this date, applicants will continue to be considered if a candidate has not been identified to fill the position.



SLYC 2019 Weekend Race Starters Job Posting

 SLYC is now accepting summer job applications for Weekend Race Head Starter and Weekend Race Assistant Starter.

The Head Starter and Assistant Starter work as a team and are responsible for the operation of all weekend sailing racesYou must be available for all weekend races throughout the season including special event regattas hosted by SLYC that are held in lieu of the regular weekend racing (such as the Catboat regatta in August).

Responsibilities include:

●       Arriving at the Yacht Club with sufficient time to prepare, set the course, and start on time

●       Preparing and maintaining in good repair all race equipment and the committee boat

●       Assessing the conditions and determining where the race will take place and what course is to be sailed

●       Monitoring weather conditions and making safe and timely decisions to postpone or abandon a race.

●       Starting Races on time.  Starters should understand Stony Lake wind oscillations when setting the course to minimize the chance of delays caused from repositioning the marks.

●       Capably operating races under current Racing Rules of Sailing and overseeing every result taken including penalties and disqualifications.

●       Maintaining the race schedule for which trophies and classes will be awarded on each date

●       Recording results and posting to the SLYC website

A full job description may be viewed below.

Please send your resume detailing your qualifications along with a covering letter to gordwelsh@gmail.com 

Please apply by April 15, 2019. We will contact those applicants we wish to interview. After this date, applicants will continue to be considered if a candidate has not been identified to fill the position.

Gord Welsh

Director of Weekend Racing

STONY LAKE YACHT CLUB

 

Weekend Race Starters Job Descriptions

Schedule and Race Day Routine

●       Arrive at the Yacht Club with sufficient time to prepare, to set the course, and start on time

●       Refer to the race schedule for which trophies and classes will be awarded on each date

●       Assess the conditions and determine where the race will take place and what course is to be sailed

●       Races must start on time - starters should understand and consider the Stony Lake wind oscillations when setting the course to minimize the chance of delays caused from repositioning the marks.

Results

●       Results are to be posted during the week following the race by the Starters. 

●       The program used to administrate the results is Sailwave (www.sailwave.com).

●       There is a SLYC database that was set up in 2006, which is to be handed off to the next year’s starters.

●       After every race, the results must be posted directly to www.slyc.ca – from there they can be printed off and posted on the clubhouse notice board.

●       Starters must remember when recording and scoring each race to:

1)     Record every boat along with its actual elapsed time and its time adjusted for its handicap

2)     Indicate the wind conditions using the Beaufort Scale

3)     Record the boat, class, skipper and any crew

Roles and Responsibilities of the Starters (2 Employees)

Head Starter

The Head Starter’s role and responsibilities are to:

●       Arrive at the club at least 1-½ hours before race(s) are scheduled to start to:

●       Prepare the starting boat and to inflate the marks

●       Set the course

●       Manage and care for the inventory to ensure all marks, flags, signal equipment, logs and pens, anchors and safety equipment are ready for use. Ensure Race committee boat is in good working order and properly maintained

  • Must inform the Director of Weekend Racing whenever there is something needed the week before it is needed.

●       Maintain and store the results logbook and record the following data for each race and participant

a)     Race conditions at the start of each race using the Beaufort Scale

b)     Every participant present and the boat class they are sailing

c)      Which trophy is being raced

d)     Elapsed time of every competitor for each race

●       Be familiar with the results tabulation program Sailwave found at www.sailwave.com

●       Post the results at the end of every weekend directly onto the www.slyc.ca website using Sailwave

●       The Yacht Club tablet will be used by the Starters to bill racing participants at the end of each weekend race (for those who pay per day). Guidelines and instructions provided by the Director for Weekend Racing and the Director for Membership.

●       Have access to a computer and the internet for the posting of weekly updates.

●       Must be familiar with the trophies / series for every weekend including type of course to be sailed and classes designated to compete for each trophy.

●       Be available for all weekend races throughout the season including special event regattas hosted by SLYC that are held in lieu of the regular weekend racing (such as the Catboat regatta in August)

●       Oversee every result taken including penalties and disqualifications.

●       Be familiar with racing time limits (check Racing Rules of Sailing 2005-2008)

●       On unsafe weather, light or no wind conditions – to have full discretion to abandon or postpone the race.

●       The Head Starter has the authority to DSQ a competitor for not finishing in time or for being over the start line early (OCS)

●       Every effort should be made to start races at the scheduled time. This requires that the course be set so that either the race sequence begins or the postponement (AP) flag goes up at the designated time. (The ONLY reasons to postpone or abandon will be because of unsafe weather, a BIG wind shift or no wind conditions)

●       The Head Starter and the Assistant Starter must function as a team, sharing responsibilities and establishing a system to ensure that their duties are carried out effectively and completely.



Assistant Starter

●       The role of the Assistant Starter is similar to that of the Head Starter.

●       The Head and Assistant must function as a team, sharing responsibilities and establishing a system to ensure that their duties are carried out effectively and completely.

●       The Assistant is considered to be the successor to the Head Starter. He/She must learn the roles and responsibilities so that they can take over if the Head is absent or in preparation to become the Head. This includes learning how to use Sailwave, setting of a course, executing the starting sequence including the display of flags, sound signals, changing course and postponement procedures.